GDPR Manager - get approval for a personal data processing

  1. Enter Audience module
  2. Choose GDPR option

3. Press Create a scope on the menu bottom

4. Fill the form with a content, which will help you ask contacts for consent to a personal data processing. Its all purposes and activities containing data processes should be highlighted here:

If you want to receive approval for data processing in relation to the organized contest, you can name your activity scope as e.g. Contest with prizes. Your purposes can be like: a collection of consents, information distribution, results in the announcement. If you want to process data in accordance with other activities, you are obliged to list them in the form, too! Only by this means, your target will be able to approve your request thoroughly. Once set purposes cannot be changed. 

Define the content and appearance of the form

  • Webform domain - choose URL for the domain, where the form will be displayed
  • Logo / Color - add logotype and colour matching with your visual identification
  • Default greeting - set salutation displayed in the form for all contacts without defined individual greeting
  • Lead - write a title indicating that email relates to a personal data processing form
  • Description - in this field include all data required by GDPR information obligation, you can also link to your website with all details about your privacy politics 
  • Thank you message - add text, which will be displayed to the journalist after giving permission
  • Language - choose Polish or English interface

Mail configuration

Content of the message related to personal data processing can be configured in a very similar way to all typical emails in Prowly. Just remember to add a dynamic field with Webform Link, as well as a signature indicating who stays behind form distribution. After finished configuration, set with the form name will occur on the left menu of the GDPR tool. There you will be able to verify the number of journalists, which confirmed and rejected request related to data processing.

After clicking a certain set, you can also:

  • check the form and edit its structure
  • verify email content
  • check purposes (but without modification option)
  • verify the author and person responsible for the last edition of form

Form distribution

  1. Enter a set of purposes that you want to send to the contacts
  2. Click three dots icon
  3. Choose Ask for data processing consent

  4. Press Submit in order to add contacts that haven't received this form in the past

5. Choose target: single contacts, group and segments from your database:

6. Verify the form and content of the email for the last time and provide changes, if needed. If you don't need to modify anything, press Skip

7. Send button will distribute the email with a link to your virtual form